Event/Meeting Request

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FOR ALLIANCE PARTNER USE ONLY

DUE TO COVID-19: An extra cleaning charge will be applied to any meeting/event that takes place in the Hope Center until further notice. Your assigned facilities coordinator will provide more information.

If you are requesting a room for 25+ people, or an after-hours event, a trained facilities coordinator must be assigned to your event by WomensNPA (per Hope Center policy) to provide pre-event planning and onsite coordination:

Pre-event planning: $15/hour for handling room scheduling and layout, arranging for set up and security, addressing approved food/vendor options, and other facility-related details to help you prepare for your event.
Onsite coordination: $20/hour for all hours your facilities coordinator is required to be onsite which includes set-up, during event, and clean-up.

Click here to download our Event Costs Summary Form to understand policy and fees associated with hosting an event or meeting at the Hope Center. Note: Additional charges are incurred when booking an event after regular Hope Center hours. Regular hours are 7:30am-6pm Mon-Fri.

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Please indicate that you have read the Event Costs Summary and acknowledge fees associated with having an event at the Hope Center*
- Yes, I have read the Hope Center policies and understand that I will need to pay for a facilities coordinator if my group is 25+ or if my event is after-hours
Cancellation Policy*
Cancellations must be submitted one month prior to the date of the event. Failure to do so may prevent you from requesting event/meeting space in the future. If you reserve space and do not use it, or cancel within a week of the date, you will incur a fee.
- Yes, I understand the Hope Center cancellation policy and understand that I may be charged any fees associated with cancelling my event.
Name of your organization*
Contact person*
Contact email*
Contact phone*
I am requesting space for:*
Title and description of event/meeting*
Requested date for event/meeting.*
MM slash DD slash YYYY

Please give your 1st, 2nd, and 3rd choices - in case your desired date is unavailable.
2nd choice for event date*
MM slash DD slash YYYY
3rd choice for event date*
MM slash DD slash YYYY
Indicate if your event/meeting will be held during regular Hope Center hours or after hours*
If any part of your event/meeting is after hours, check the after hours box below.
I would like to request heating/air conditioning*
Since this is an after hours event, no HVAC is provided unless requested. HVAC will be billed at $45 per hour per room including any set-up and tear-down time.
- Yes
- No
- Not sure yet
I understand that I will be billed $20 per hour for a trained facilities coordinator*
This is Hope Center Policy for all meetings/events that happen after hours.
- Yes, I understand
Start Time of Event*

: Hours

Minutes

AM/PM
Will you need set-up time for decorations, food, event booths, etc?*
- Yes
- No
- Not sure
When would you like to set-up?*
What hours would you like to reserve for set-up?
End Time of Event*

: Hours

Minutes

AM/PM
What time do you expect to be finished cleaning up?*

: Hours

Minutes

AM/PM
Anticipated Number of Guests*
Requested room(s)*
Rooms are subject to availability. If you know what room you would like to request, check the box or boxes below. If not, we will make a suggestion based on your criteria and availability.
Would you like to hire a porter for your event?*
Porter fee is $80 for two hours to service the restrooms. If you choose NOT to have a porter, you will be responsible for supplying and restocking additional toilet paper/paper towels if current supplies run out.
Do you want to hire The Hope Center to set-up the chairs and/or tables?*
$40 per person per hour
For after hours events, you will be responsible for removing the trash from your room(s) and vacuuming.*
Do you have audio/visual needs?*
Microphones, Music, Video, PowerPoint
Will you be serving food at your event/meeting?*
Per Plano Health Department Regulations: any event that is hosted for public invitees, the food must be prepared by a commercial vendor - catered or packaged.
If you are requesting A/V and/or food, or because of the size of your event, a pre-event meeting may be required with your facilities coordinator.*
Pre-event meetings are billed at $20 per hour.

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